A medical or compassionate withdrawal request may be made in extraordinary cases in which serious illness or injury (medical) or another significant personal situation (compassionate) prevents a student from continuing his or her classes, and incompletes or other arrangements with the instructors are not possible.
Usually, consideration is for a complete withdrawal. All applications for withdrawal require thorough and credible documentation; however, applications for less than a complete withdrawal must be especially well documented to justify the selective nature of the partial medical/compassionate withdrawal.
A student may request and be considered for a medical withdrawal when extraordinary circumstances, such as a serious illness or injury prevent the student from continuing classes. The medical withdrawal policy covers both physical health and mental health difficulties.
A student may request and be considered for a compassionate withdrawal when extraordinary personal reasons, not related to the student's personal physical or mental health (for example, care of a seriously ill child or spouse, or a death in the student's immediate family), prevent the student from continuing in classes.
Each college has a dean's designee (see list below) who reviews medical and compassionate withdrawal requests, according to that college's procedures. A student requesting a medical or compassionate withdrawal is referred to the dean's designee of the college of their major. A non-degree student is referred to the dean's designee of the college with which he or she is primarily affiliated. The dean's designee determines the appropriateness of the medical or compassionate withdrawal request and based on the documentation provided either approves or denies the request. If approved, the dean's designee also determines the approved effective date based on the documentation provided by the student or healthcare provider. The Approved Effective Date is used to calculate the percentage of tuition and fees that should be refunded, if any. In addition, if the medical or compassionate withdrawal request is approved the dean's designee must also determine if a medical administrative hold is appropriate. If a medical administrative hold is placed on the student's records, the student will be blocked from all future registration at ASU until the hold is removed by the dean's designee. The removal of the medical administrative hold is usually only processed after the student or healthcare provider supplies documentation explaining that the student is well enough to return to the university.
An approved medical/compassionate withdrawal request will result in a special note line indicating the nature of the withdrawal on the student's unofficial transcript. Medical and compassionate withdrawal applications and supporting documents are retained by the college of the student's major for at least five years and filed separately from the student's other records.
Student Procedure for Medical and Compassionate Withdrawal
The following procedure applies to students who are unable to continue classes for extraordinary medical or other personal reasons. You are strongly encouraged to submit your request as soon as possible.
If you are receiving financial assistance, you are strongly encouraged to consult with a Financial Aid and Scholarship Services counselor to identify and understand the financial aid and monetary implications of processing this withdrawal transaction.
If you are an international student with an F1/J1 visa, you must consult with the International Students and Scholars Center to discuss the serious immigration consequences that may result from your withdrawal from ASU.
To request a medical/compassionate withdrawal, you must submit a Request for Documented Medical/Compassionate Withdrawal form along with appropriate documentation to the college of your major.
Appropriate documentation for a medical withdrawal consists of a letter from your attending health care provider that specifies the following:
Requests for less than a complete withdrawal must be especially well documented to justify the selective nature of the medical withdrawal request. The letter must be typed on the health care provider's letterhead stationery and submitted in a sealed envelope.
Appropriate documentation for a compassionate withdrawal is dependent upon the nature of your circumstances. Your dean's designee can provide advice in this area.
The medical and compassionate withdrawal process is primarily focused on the student’s academic record as it relates to the student’s health and wellness. In some cases tuition refunds may also be granted through the medical and compassionate withdrawal process, however, this will depend on each individual student’s circumstances. Please consult the tuition refund policy web page for more details.
|Deans' Designees for Medical and Compassionate Withdrawals|
|Business, W. P. Carey School of||Claudia Morales (undergraduate programs)
Stephen Taylor (graduate programs)
|Design and the Arts, Herberger Institute of||Wendi Maroney|
|Engineering, Ira A. Fulton Schools of||Tami Coronella|
|Graduate College (non-degree graduate students only)||Kim Naig
|Health Solutions, College of||Kate Lehman|
|Integrative Sciences and Arts, College of||Casey Self
|Journalism and Mass Communication, Walter Cronkite School of||Mary Cook|
|Law, Sandra Day O'Connor College of||Tammy Vavra
|Liberal Arts and Sciences, College of||Phillip Scharf
|New College of Interdisciplinary Arts and Sciences||Catherine Kerrey
|Nursing and Health Innovation, College of||Tim Weiss|
|Public Service and Community Solutions, College of||Douglas Capitan
|School for the Future of Innovation in Society||Andra Williams|
|Sustainability, School of||Lisa Murphy
|Teachers College, Mary Lou Fulton||Erica Mitchell
|Thunderbird School of Global Management||Josh Allen
Page last updated: February 11, 2016
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