How to Drop/Add and Withdraw

Adding a Class | Dropping/Withdrawing from a Class | Swapping Classes
Completely Dropping/Withdrawing from a Session | Deadlines for Drop/Add & Withdrawal | In-Person Service
Editing a Class | Other Types of Drops/Withdrawals

Adding a Class

The easiest way to add a class is by signing into My ASU, clicking on the “Registration” link in your My Classes box, and selecting “Add.”   You may add a class to your schedule up until the drop/add deadline for that class. 
Adding a class after the drop/add deadline is considered a “Late Add” and requires instructor, department, and college approval.  
Policies and procedures for late adds vary by college/school, click here for detailed instructions.

Dropping/Withdrawing from a Class (Course Drop/Withdrawal)

You may remove a class from your current schedule by dropping/withdrawing from it up until the appropriate deadline for that class.  You can request a drop/withdrawal from a class by signing into My ASU, clicking on the “Registration” link in your My Classes box, and selecting “Drop/Withdrawal.”  Please refer to the Tuition Refund Policy to determine if dropping/withdrawing from class(es) will generate a tuition refund.  The timing of when you make your request determines whether it is a drop or a withdrawal:

Before the drop/add deadline:  A drop/withdrawal request made prior to the drop/add deadline for your class will be considered a drop.  A drop will remove the class from your current schedule with no record of your enrollment in the class on your official transcript. 

After the drop/add deadline:  A drop/withdrawal request made after the drop/add deadline for your class will be considered a withdrawal.  A withdrawal will remove the class from your current schedule and will result in a grade of ‘W’ on your official transcript.  The grade of ‘W’ has no impact on your grade point average (GPA). 

Swapping Classes

You may simultaneously add a class while dropping another by swapping them.  You can swap classes by signing into My ASU, clicking on the “Registration” link in your My Classes box, and selecting “Swap.”  A swap will not drop you from your original class unless your add request was successful.  This is especially helpful when attempting to switch from one section of a class to another section of the same class. 

Completely Dropping/Withdrawing from a Session (Complete Session Drop/Withdrawal)

If you no longer plan on attending or completing your classes in a given session, you can remove all of them from your current schedule by requesting a complete session drop/withdrawal up until the appropriate deadline.  This should be viewed as a last resort as there may be serious academic and financial consequences.  Please refer to the Tuition Refund Policy to determine if dropping/withdrawing from class(es) will generate a tuition refund.  The timing of your request determines whether it is a drop or a withdrawal:

Before drop/add deadline:  A complete session drop/withdrawal request made prior to the drop/add deadline for your class(es) will be considered a complete session drop.  A drop will remove the class(es) from your current schedule with no record of your enrollment in the class(es) on your official transcript. 

After the drop/add deadline:  A complete session drop/withdrawal request made after the drop/add deadline for your class(es) will be considered a complete session withdrawal.  A withdrawal will remove the class(es) from your current schedule and will result in a grade of ‘W’ on your official transcript for each class withdrawn.  The grade of ‘W’ has no impact on your grade point average (GPA).

The process for requesting a complete session drop/withdrawal will depend on whether you are an Undergraduate or a Graduate student: 

Undergraduate Students:  Requesting a complete session drop/withdrawal is an important decision as it may result in serious academic and financial consequences.  If you have questions about withdrawing or the academic/financial consequences of withdrawing contact your college/school to discuss your situation. 
The timing of your request will determine the impact it will have as well as the steps you will need to take to complete the process:

  • Before the start of the fall or spring semesters (or anytime during a summer session):  You may request a complete session drop/withdrawal by signing into My ASU, clicking on the “Registration” link in your My Classes box, and selecting “Drop/Withdrawal.” 
  • After the start of the fall or spring semesters:  Contact your college/school for more information.

Graduate Students:  You may request a complete session drop/withdrawal by signing into My ASU, clicking on the “Registration” link in your My Classes box, and selecting “Drop/Withdrawal.” 

 

Registration Deadlines

Registration deadlines determine the last day you are able to add, drop, or withdrawal from classes.  Each class has its own set of registration deadlines which are based on the length of the class as well as the session the class is held during.  The drop/withdrawal deadlines listed on the Academic Calendar apply to classes scheduled in the regular 16-week term.  If your class is scheduled in a session that is less than 16 weeks, the deadlines are prorated.  The best way to determine the registration deadlines for a class you are registered for is to sign into My ASU and click on the calendar icon Deadlines next to the class in your My Classes box.  To determine the registration deadlines for a class you are not yet registered, use the online Class Search & Course Catalog to search for the class and click on the “Dates” column in the search results. 

Registration deadline definitions:

Drop/add deadline:  This is the last day to add a class or to drop a class without receiving a grade of ‘W’ on your transcript.  Adding a class after the drop/add deadline is considered a “Late Add” and requires instructor, department, and college approval.  All withdrawals after this date will result in a grade of ‘W’ on your transcript for each class withdrawn. 

Course withdrawal deadline:  This is the last day to request a withdrawal from a class while staying enrolled in other classes in the same session.  A withdrawal from a class after this date is only available as part of a complete session withdrawal (see below). 

Complete session withdrawal deadline:  This is the last day to request a complete withdrawal from a session.  As part of a complete session withdrawal you must withdraw from all of your classes in the session.  Beginning the first day of the fall and spring semesters undergraduate students are required to contact their college/school to facilitate the withdrawal process. 

In-Person Service

If you prefer to request your add, drop, or withdrawal transaction in-person please stop by any of the University Registrar Office locations Monday–Friday, 8–5.  Our staff would be more than happy to assist you with your add, drop, or withdrawal request and answer any questions you may have.  If you plan on visiting our office for in-person service please remember to bring a photo ID with you such as your Sun Card, driver’s license, or passport. 

Editing a Class

Some classes allow you to select the number of credit hours, grading basis, and/or instructor for the class.  If you are registered for one of these classes you may edit the number of credit hours, the grading basis, or who your instructor will be for the class by signing into My ASU, clicking on the “Registration” link in your My Classes box, and selecting “Edit.” 

Other Types of Drops/Withdrawals

This section covers “special” types of drops/withdrawals due to extenuating circumstances (such as a personal mental/physical condition, death or serious illness of a family member or close friend, or military duty/activation), lack of attendance, or disruptive behavior. 

Medical/Compassionate Withdrawals:  You may be eligible for a medical/compassionate withdrawal if your withdrawal is due to extenuating circumstances such as a serious physical or mental illness (medical withdrawal) or the death/serious illness of a family member (compassionate withdrawal).  To request a medical/compassionate withdrawal, you must submit a Request for Documented Medical/Compassionate Withdrawal form along with appropriate documentation to the college of your major.  Approved medical/compassionate withdrawals may generate tuition refund if approved within two years of the end of the semester, please see the Tuition Refund Policy for more information.

Military Activation Withdrawals:  If you are activated for military duty and therefore will not be able to successfully complete your classes, you may request a military activation withdrawal.  Approved military activation withdrawals will result in some regulatory relief in the recalculation of financial aid and the calculation of tuition and fee charges.  To request a military activation withdrawal, please submit a Military Activation form to the Veteran Benefits & Certification at the Tempe campus (480-965-7723) or at the West campus (602-543-8820). 

Instructor-Initiated Drops:  Instructors have full authority within departmental or other higher-level policies to decide whether or not class attendance is required.  If you are unable to attend class it is your responsibility to notify your instructor and/or follow their attendance policy.  If you are absent from class through the second week of classes (for a fall or spring semester) or the first four days of a summer session, your instructors may exercise the option to drop you from the class (this is often done to create an open seat for another student wishing to add the class). 

Note to Students:  Please be aware that nonattendance will not automatically result in you being dropped from a class.  Instructors have the right to exercise this option at their discretion.  If you are unable to attend or complete a class it is your responsibility to drop/withdraw from the class prior to the appropriate deadline. 

Note to Instructors:  Instructor-initiated drops for nonattendance must be based upon concrete evidence of nonattendance and be signed by the Dean or Dean's Designee in of the college offering the class. The college will notify students that they have been dropped for nonattendance by mail at the student's’ currently posted mailing address. Nothing in this policy contradicts any other policy regarding attendance, religious holidays, or the student's responsibility to notify instructors in case of their absences.

Instructor-Initiated Withdrawals:  Instructor-initiated withdrawals are made when an instructor withdraws a student from a class with a grade of "W" or "E" in cases of disruptive behavior.