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Scholarship Renewal Guide

This Scholarship Renewal Guide explains the scholarship renewal process by providing you with information about meeting the renewal criteria, how to handle changes to your status and options you have should you run into academic trouble that puts you at risk of losing your scholarship.


Your ASU Scholarship

  • Starts the semester of your admission to ASU. If you don’t start at ASU in that semester, you forfeit your scholarship
  • Is awarded for consecutive fall and spring semesters of eligibility and is applied to your ASU charges
  • Is disbursed only if you are enrolled in ASU courses full-time (12 credits) each fall and spring semester
  • Is forfeited for any fall or spring semesters that you are not enrolled in at least 12 credits (forfeited semesters will still be counted as a part of your eight consecutive semesters of scholarship eligibility); students who will have a break in attendance must submit a Deferment Request in advance to maintain scholarship eligibility.
  • May be comprised of university, department and private scholarships
  • Is not eligible for ASU Online majors
  • ASU does not award multiple New American University Scholar­ships to the same student. In the event you become qualified for a higher New American University Scholarship award, ASU will apply the higher dollar value award. For the Western Undergraduate Exchange and Havasu programs, find eligible scholarship amounts on ASU's Scholarship Estimator.
  • Arizona law requires you to demonstrate lawful status to receive your New American University Scholarship.
  • Changes in residency or tuition classification will result in adjustments to scholarship amounts, see Residency and Tuition Classification Status.

Qualified Tuition Reduction (QTR) program

Institutional merit-based aid provided by the University will not exceed the value of stated resident tuition for each respective academic year when combined with the Qualified Tuition Reduction (QTR, a benefit for faculty and staff) or other tuition reduction programs (or waivers). Students offered multiple awards designated for base tuition, cannot receive more than 100% of base tuition.

QTR and Arizona resident New American University Scholarship examples*
Base 2016-2017 Resident Tuition $9,684
Less QTR Reduction $7,263
Tuition Due $2,421
New American University President’s Award $2,421**
Tuition Due After Award $0
Base 2016-2017 Resident Tuition $9,684
Less QTR Reduction $7,263
Tuition Due $2,421
New American University Provost’s Award $2,421**
Tuition Due After Award $0
Base 2016-2017 Resident Tuition $9,684
Less QTR Reduction $7,263
Tuition Due $2,421
New American University Dean’s Award $2,421**
Tuition Due After Award $0
Base 2016-2017 Resident Tuition $9,684
Less QTR Reduction $7,263
Tuition Due $2,421
New American University University Award $2,421**
Tuition Due After Award $0
Base 2016-2017 Resident Tuition $9,684
Less QTR Reduction $7,263
Tuition Due $2,421
New American University Academic Achievement Award $2,000
Tuition Due After Award $421

*QTR is only applied to based resident tuition and differential tuition. Mandatory fees and program fees are not covered by QTR and are the responsibility of the student. The examples provided on this page are for demonstration purposes illustrating how the QTR is applied to base resident tuition.
** New American University President’s Award adjusted from $10,000 to $2,421 to cover tuition balance due.
** New American University Provost’s Award adjusted from $8,000 to $2,421 to cover tuition balance due.
** New American University Dean’s Award adjusted from $6,000 to $2,421 to cover tuition balance due.
** New American University University Award adjusted from $3,000 to $2,421 to cover tuition balance due.


Scholarships

The Scholarship Renewal Guide is specifically for the following scholarships:

  • National Merit and National Scholar
  • Leadership Scholarship Program
  • Arizona Academic Decathlon Finalist and Top Score
  • Regent's High Honors Endorsement Scholarship
  • Flinn Finalist (ASU Funded)
  • New American University
  • ASU Academic Achievement

Renewal criteria for ASU's Scholastic Award can be found here.

Term of the Award

Your institutional merit scholarship has been awarded for a total of eight consecutive semesters of eligibility, fall and spring, toward completion of your first undergraduate degree, provided you meet the renewal criteria outlined below by the end of each spring semester.

Your institutional merit scholarship has been awarded for a total of four consecutive semesters of eligibility, fall and spring, toward completion of your first undergraduate degree, provided you meet the renewal criteria outlined below by the end of each spring semester.


Renewal Criteria

All new and continuing ASU merit scholars must successfully complete a minimum of 30 ASU credit hours by the end of each spring semester with a minimum 3.00 ASU cumulative GPA. See semester criteria below for additional information. You must be continuously enrolled at the university in order to have your scholarship renewed for the next academic year. Any break in enrollment without an approved deferment on file with the scholarship office will result in a loss of your scholarship. Please see the leave of absence/scholarship deferment section below.

Students attending one semester at ASU will need to complete a total of 15 ASU credit hours with a minimum 3.00 ASU cumulative GPA by the end of the semester. Students must successfully complete a total of 30 ASU credit hours with a minimum 3.00 ASU cumulative GPA by the end of each remaining spring semester.

ASU awards New American University merit scholarships, renewable for eight consecutive semesters, to incoming freshmen. Beginning in fall 2016, if a student with a New American University award at the National Scholar, President’s, Provost’s, or Dean’s level completes their undergraduate degree in less than eight semesters, any remaining semester awards may be applied to an ASU immersion graduate degree program. Additional details may be found on our Merit Award Commitment FAQs.

Eligibility:

In order for a student’s scholarship awards to remain eligible, they must be admitted and enrolled full time in an ASU immersion graduate degree program immediately following their undergraduate degree completion. There must be no gap in enrollment. New American University Scholarship awards may not exceed an eight semester total.

Renewal Criteria:

In order to renew the scholarship at the graduate level, students must maintain full time enrollment (9+ credits per semester) and a minimum cumulative ASU GPA of 3.0. Renewal at the undergraduate level remains unchanged per this Scholarship Renewal Guide.

The following courses count toward credit-hour requirements:

  • ASU-sponsored study-abroad courses (fall/spring semesters only).
  • Students with concurrent enrollment in a University of Mary course may count those credits toward meeting renewal criteria. Please contact the scholarship office with any questions.

The following do not satisfy credit-hour requirements for renewal eligibility; however, these may be used toward your overall credits for degree completion:

  • Consortium agreement courses, repeating a course, receiving an incomplete, "Z" or auditing a course.
  • Advanced Placement credits, transfer credits from other colleges/universities or correspondence courses.
  • Credits earned at ASU before the start of your admitted academic year. However, note that ASU grades earned before the start of your admitted academic year are used to calculate your ASU cumulative GPA.

ASU students are expected to abide by the Student Code of Conduct. Violation(s) of the Student Code of Conduct resulting in a suspension, expulsion, or administrative withdrawal will result in loss of your scholarship. This decision may not be appealed.


Changes of Status

Changing from a nonresident to a resident will result in the adjustment of budget, scholarship and financial aid amounts. If meeting renewal criteria, certain eligible scholarship amounts will be adjusted to the equivalent resident award effective beginning the semester of your status change. Please be aware that after your scholarship is either adjusted or cancelled, you will be responsible for payment of any resulting charges on your student account.

Scholarships will also be adjusted for changes in campus and/or major or tuition classification that result in reduced tuition. Examples include students participating in the Western Undergraduate Exchange and Havasu programs and students who qualify for the reduced Non-Resident Tuition Rate for Arizona High School Graduates.

  • Acceptable deferment reasons are circumstances outside of your control or a unique learning experience related to your studies at ASU.
  • For eligible deferment requests, visit students.asu.edu/forms/scholarships.
  • If you're a National Merit Finalist, you will also need to notify National Merit directly of your deferment.
  • If you leave the university without an approved deferment on file, you will forfeit your scholarship.
  • If you leave ASU to attend another post secondary institution, you will forfeit your scholarship.

Students enrolled in an ASU Online major are ineligible for these scholarships. If you change your major to an online major, you will lose your scholarship eligibility. Students with an RHHE scholarship may be eligible to use remaining terms towards an ASU Online major. Contact the ASU Scholarship Office for eligibility details.


Options for Students not Meeting Renewal Criteria

Contact your academic advisor: If you need help reviewing your progress or discussing possible ASU summer enrollment options to meet the renewal criteria this year, your advisor will go over the options you have available to you. You can find your academic advisor on My ASU.

Enroll in ASU summer session courses: If you need to complete additional ASU credit hours or increase your ASU cumulative GPA to meet renewal criteria, you can take summer classes to make up these deficiencies. Please note that scholarships may only be applied to fall and spring semesters, and may not be used toward summer sessions. It is your responsibility to work with your advisor to determine the feasibility of the ASU summer enrollment option.

My ASU: View your advisor information, eAdvisor tracking status, academic status reports and progress reports.

Counseling Centers: Counseling and mental health services are provided at each ASU campus. Counseling staff have training and experience in issues facing university students and are committed to helping them adjust to campus life and meet their academic goals. You can get help 24/7.

Student Success Centers: The Student Success Center offers free academic support resources for all students including tutoring, writing support, structured study groups, success courses or a place to study on your own.

If you are at risk of losing your scholarship, the Scholarship Maintenance Plan can help you get back on track and may let you retain a portion of your academic award.

Consider an appeal if you experienced significant, extenuating circumstances beyond your control.

Scholarship appeals are for use if you experienced significant, extenuating circumstances beyond your control (such as an extended, serious medical emergency). Completed appeals must be submitted by no later than close of business on July 1. Late requests will not be accepted. If you experienced other challenges throughout the year, such as difficulty with classes, time management, work or family responsibilities, or other co-curricular commitments, be aware that these are not considered extenuating circumstances. In these cases, it is important to consult with your academic advisor to determine feasibility of the ASU summer enrollment option and utilize ASU resources earlier in the semester to ensure that you receive the guidance and assistance necessary to remain on track academically. Read more about the scholarship appeal process, examples of extenuating circumstances and the form.

Changes to qualifying information or revisions of federal, state, or institutional policy may result in updates to scholarship eligibility and adjustment of financial aid awards. Information is subject to change.