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Scholarship Renewal Guide

This Scholarship Renewal Guide explains the scholarship renewal process by providing you with information about meeting the renewal criteria, how to handle changes to your status and options you have should you run into academic trouble that puts you at risk of losing your scholarship.

Table of Contents

Scholarships
Term of the Award
Renewal Criteria
Changes of Status
Options for Students not Meeting Renewal Criteria

Scholarships

The scholarship renewal guide is specifically for the following scholarships:

  • National Merit (including ASU Sponsored Resident/Nonresident Merit Finalists)
  • National Merit Semifinalist
  • National Achievement
  • National Hispanic
  • Arizona Academic Decathlon Finalist and Top Score
  • Regent's High Honors Endorsement Scholarship
  • Flinn Finalist (ASU Funded)
  • President
  • Provost
  • University
  • Dean
  • Sun Devil
  • Phi Theta Kappa
  • CA Community College Transfer
  • ASU Academic Achievement

Term of the Award

Freshman Awards: Your institutional merit scholarship has been awarded for a total of eight consecutive semesters of eligibility, fall and spring, toward completion of your first undergraduate degree, provided you meet the following renewal criteria by the end of each spring semester.

Transfer Awards: Your institutional merit scholarship has been awarded for a total of four consecutive semesters of eligibility, fall and spring, toward completion of your first undergraduate degree, provided you meet the following renewal criteria by the end of each spring semester.

Renewal Criteria

All new and continuing ASU merit scholars must successfully complete a minimum of 30 ASU credit hours by the end of each spring semester with a minimum 3.00 ASU cumulative GPA. See semester criteria below for additional information. You must be continuously enrolled at the university in order to have your scholarship renewed for the next academic year. Any break in enrollment without an approved deferment on file with the scholarship office will result in a loss of your scholarship. Please see the leave of absence/deferment section below.

One semester students

Students entering in spring or attending one semester at ASU before deferring their scholarship will need to complete a total of 15 ASU credit hours with a minimum 3.00 ASU cumulative GPA by the end of the semester. Students must successfully complete a total of 30 ASU credit hours with a minimum 3.00 ASU cumulative GPA by the end of each remaining spring semester.

National merit and corporate sponsored

National Merit College and Corporate sponsor recipients must also fulfill separate National Merit Scholarship Corporation renewal requirements and procedures, in addition to meeting ASU renewal requirements and procedures.

Semester criteria

You must remain enrolled in ASU courses as a full-time undergraduate student with a minimum of 12 ASU credit hours each fall and spring semester in order for your scholarship to disburse. Although your scholarship will disburse at 12 ASU credit hours, ASU highly recommends you complete a minimum of 15 credit hours per semester to ensure you successfully complete a total of 30 ASU credit hours by the end of each spring. If you enroll for fewer than 12 ASU credit hours and your scholarship did not disburse, you forfeit that semester’s award, and that semester still counts against your maximum award terms of eligibility. However, your scholarship may still be renewed as long as you meet annual renewal criteria. See Renewal Criteria above for total annual credit hour requirements for renewal. Scholarships are awarded on a per semester (fall/spring) basis. If you complete your first undergraduate degree prior to your maximum award terms, you are only eligible to receive the one semester award for the term in which you graduate. 

 Qualifying types of credit

The following courses count toward credit-hour requirements:

  • ASU-sponsored study-abroad courses (fall/spring semesters only).

The following do not satisfy credit-hour requirements for renewal eligibility; however, these may be used toward your overall credits for degree completion:

  • Consortium agreement courses, repeating a course, receiving an incomplete, "Z" or auditing a course.
  • Advanced Placement credits, transfer credits from other colleges/universities or correspondence courses.
  • Credits earned at ASU before the start of your admitted academic year. However, note that ASU grades earned before the start of your admitted academic year are used to calculate your ASU cumulative GPA.

Code of conduct

ASU students are expected to abide by the Student Code of Conduct. Violation(s) of the Student Code of Conduct resulting in a suspension, expulsion, or administrative withdrawal will result in loss of your scholarship. This decision may not be appealed.

Changes of Status

Residency status

Changing from a nonresident to a resident will result in the adjustment of budget, scholarship and financial aid amounts. If meeting renewal criteria, certain eligible scholarship amounts will be adjusted to the equivalent resident award in your first year of eligibility.  Please be aware that after your scholarship is either adjusted or cancelled, you will be responsible for payment of any resulting charges on your student account. 

Leave of absence/deferment

  • If you require a leave of absence, check ASU’s current readmissions requirements and/or ASU’s leave of absence policies. To retain your scholarship for use after your leave of absence, your deferment must be approved by the ASU Scholarship Office before you leave.
  • Acceptable deferment reasons are circumstances outside of your control or a unique learning experience related to your studies at ASU.
  • Qualified deferments are permitted only after completing at least one successful semester at ASU. For eligible deferment requests, visit students.asu.edu/forms/scholarships.
  • If you're a National Merit Finalist, you will also need to notify National Merit directly of your deferment.
  • If you leave the university without an approved deferment on file, you will forfeit your scholarship.
  • If you leave ASU to attend another post secondary institution, you will forfeit your scholarship.

Online majors

Students enrolled in an ASU Online major are ineligible for these scholarships. If you change your major to an online major, you will lose your scholarship eligibility. Students with an RHHE scholarship may be eligible to use remaining terms towards an ASU Online major. Contact the ASU Scholarship Office for eligibility details.

Options for Students not Meeting Renewal Criteria

If you do not meet or exceed the renewal criteria by the end of each spring semester, consult with your advisor and seek help from academic support.

  • Start with your academic advisor: Your advisor is here to help you understand your options and help you reach your academic goals. They can discuss with you the many steps you can take, such as focusing on earning strong grades in the spring and ensuring you are enrolled in the right courses in the fall.

  • Enroll in ASU summer session courses: If you need to complete additional ASU credit hours or increase your ASU cumulative GPA to meet renewal criteria, you can take summer classes to make up these deficiencies. If you do not meet renewal criteria after taking summer session courses, you may not file an appeal. It is your responsibility to work with your advisor to determine the feasibility of the ASU summer enrollment option.

  • Advising: Make sure to contact your advisor if you need help reviewing your progress or to discuss possible ASU summer enrollment options to meet the renewal criteria this year.

  • My ASU: View your advisor information, eAdvisor tracking status, academic status reports and progress reports.

  • Counseling Centers: Counseling and mental health services are provided at each ASU campus. Counseling staff have training and experience in issues facing university students and are committed to helping them adjust to campus life and meet their academic goals.

  • Student Success Centers: The Student Success Center offers free academic support resources for all students including tutoring, writing support, structured study groups, success courses or a place to study on your own.

Scholarship maintenance plan

If you are at risk of losing your scholarship, the Scholarship Maintenance Plan can help you get back on track and may let you retain a portion of your academic award.

Appeals

Consider an appeal if you experienced significant, extenuating circumstances beyond your control.

Scholarship appeals are for use if you are unable to utilize the summer option to meet criteria AND you experienced significant, extenuating circumstances beyond your control (such as an extended, serious medical emergency). Completed appeals must be submitted by no later than close of business on July 1. Late requests will not be accepted. If you experienced other challenges throughout the year, such as difficulty with classes, time management, work or family responsibilities, or other co-curricular commitments, be aware that these are not considered extenuating circumstances. In these cases, it is important to consult with your academic advisor to determine feasibility of the ASU summer enrollment option and utilize ASU resources earlier in the semester to ensure that you receive the guidance and assistance necessary to remain on track academically. Read more about the scholarship appeal process, examples of extenuating circumstances and the form.

Changes to qualifying information or revisions of federal, state, or institutional policy may result in updates to scholarship eligibility and adjustment of financial aid awards. Information is subject to change.