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Satisfactory Academic Progress

In order to ensure students receiving financial aid are successfully completing their degree program in a timely fashion, the federal government requires each institution to monitor each student's academic progress. Please note: Satisfactory Academic Progress (SAP) is a financial aid policy, although academic progress does affect SAP. Your SAP status does not determine your eligibility to register for classes.

To remain eligible for federal and state aid programs, students must meet ALL of ASU's Satisfactory Academic Progress (SAP) standards regardless of whether a student has received financial aid in the past or not. These standards apply to a student’s entire academic record at ASU (including transfer credit hours accepted by ASU). 

Not all financial aid programs require students to meet the SAP standards outlined in this policy.  For example, many scholarships and private loans have other eligibility requirements.  Students must contact their scholarship program and/or their private lender to determine if their SAP status is applicable to receiving the scholarship or private loan.  This policy is not applicable to employee tuition benefits (Note: If you are a Starbucks College Achievement Plan Scholar, your benefit is impacted by SAP.  Late or incomplete forms, documentation or failure to complete could preclude receipt of your benefits.). 

SAP Standards

Students are evaluated annually at the completion of spring semester to determine compliance with the SAP policy.  There are three components to the SAP policy.  Students may view their SAP status on MyASU under the Finances tab.

1.GPA STANDARD

Students must maintain a minimum ASU GPA according to the ASU Undergraduate Academic Standards, the ASU Graduate Academic Standards or the ASU Law Academic Standards. Students on academic disqualification are not eligible for financial aid.

2. PACE RATE STANDARD

Students must pass at least 67% of their total attempted ASU credit hours in their current degree program. Passed credits do not include courses with grades of E, I or W. A passed course, if retaken, will be considered passed only once, yet attempted twice. Audited courses, ungraded courses, remedial no-credit courses and courses with a grade of Z are excluded from this measurement.

Use the formula below to understand the pace of progression.  The minimum pace rate requirement is 67% at the end of the spring semester.

Completed Hours (all passing grades) ÷ Attempted Hours

See the pace of progression examples below for more information.

3. MAXIMUM CREDIT HOUR STANDARD

Students must not exceed the maximum attempted credit hour limit for their degree program. All transfer credit hours accepted by ASU are included in this measurement. Audited courses are excluded from this measurement.

Approaching Max Credit Hour Limit

Undergraduate students who are approaching their maximum attempted credit hour limit will be sent an email alert.

Please note: All undergraduate courses, including minors, dual majors, dual/concurrent  degrees, and prior degrees, must be completed within the applicable limit to avoid a violation.

Graduate students who are approaching their maximum attempted credit hours allowed by their academic department to complete their program will be sent an email alert.

Pace of Progression Examples

Example 1

First-year Freshman Fall Semester Spring Semester Cumulative Total
Hours Completed 6 10 16
Hours Attempted 12 12 24
Pace of Progression 50% 83% 67%
Financial Aid Status     Meeting SAP

Measured annually at end of spring

Example 2

First-year Freshman Fall Semester Spring Semester Cumulative Total
Hours Completed 6 8 14
Hours Attempted 12 12 24
Pace of Progression 50% 67%* 58%
Financial Aid Status     Not Meeting SAP - needed 67% at
end of spring

* Student met 67% requirement for the semester, but did not meet the cumulative 67% pace required for financial aid when measurement is conducted at the end of the spring term.

Example 3

First-year Freshman Fall Semester Spring Semester Cumulative Total
Hours Completed 6 3 56
Hours Attempted 12 6 78
Pace of Progression 50% 50% 72%
Financial Aid Status after semester     Meeting SAP
Measured annually at end of spring

 

 

† Student already completed 47 credit hours and attempted 60 credit hours going into Fall semester.

Appealing Financial Aid SAP Status

A student who is no longer eligible for federal or institutional financial aid due to failure to meet SAP standards may appeal to have their financial aid reinstated by completing the Satisfactory Academic Progress Review for one term of financial aid PROBATION.  If this appeal is approved, a student will be placed on financial aid PROBATION and is eligible to receive financial aid for one term.

The outcome of this appeal will depend on the nature of the circumstances, the quality of the documentation provided, and how well the student has demonstrated the ability to progress towards degree completion within a reasonable time period. All documentation submitted is confidential.  All decisions are final and cannot be appealed.

Students will be notified by ASU e-mail regarding the outcome of their appeal.

The following are examples of extenuating circumstances that can be considered for a SAP review.

Examples of Extenuating Circumstances


Circumstance
Examples of Appropriate Supporting Documentation
The death of a family member, relative, or significant person in the student’s life Provide a copy of an obituary or death certificate
The injury, physical illness, or mental illness of the student Provide documentation (e.g., a physician's statement, police report or documentation from a third party professional, such as a hospital billing statement), and personal statement
The injury, physical illness, or mental illness of a family member, relative, or significant person in the student’s life Provide documentation (e.g., a physician's statement, police report or documentation from a third party professional, such as a hospital billing statement), related to the individual for whom the student provided care or support and personal statement
Family difficulties such as divorce or separation of the student or student’s parents Provide court documentation, or a letter from the attorney in the case
Interpersonal problems with friends, roommates, significant other Provide a written statement from an attorney, professional advisor or other individual describing circumstances and personal statement
Exceeding maximum timeframe standard as a result of excess transfer credits or changing majors Provide an advisor's written statement and signature on appeal form. Complete academic plan on page 3 and provide a personal statement
Natural Disasters Provide a written statement and/or supporting document(s)
Academic Hardship Due to Disability Provide a written statement from the disability resource center, your academic advisor or third party agency that has been assisting you with your disability and/or academic progress

Academic Plan

The Satisfactory Academic Progress Review requires that the student meet with their academic advisor to develop an Academic Plan that, if successfully followed, will result in the student attaining the required standards for SAP.  Failure to meet the terms of the Academic Plan may result in the loss of financial aid eligibility for future terms.

SAP Status Definitions

Status Definition How to Regain Eligibility
Good Standing This SAP status will be shown on your financial aid file if you are meeting all three SAP standards. N/A
Approaching Max Hrs Limit Undergraduate students who have attempted 150 credits will be sent an email alert that they are approaching the maximum credit hour standard. N/A
GPA Standard: Not Meeting

This SAP status will be placed on your financial aid file if your ASU GPA drops below ASU’s academic standard. If you are not meeting the GPA standard, you are not eligible for financial aid for the current and subsequent semesters and all aid that has been awarded will be placed on hold. If the measurement occurs after a semester has begun, aid for that semester will be canceled. This policy is not applicable to scholarships or employee tuition. NOTE: If you are a Starbucks College Achievement Plan Scholar, your benefit is impacted by SAP. Late or incomplete forms, documentation or failure to complete could preclude receipt of your benefits. Your SAP status does not determine your eligibility to register for classes.

You can do one of the following:

1. Enroll at ASU without financial aid and raise your GPA to meet the required GPA standard.

2. Submit a Satisfactory Academic Progress Review form (with required documentation of circumstances) by the deadline noted on the form. Submission of this form is not a guarantee of an approval and/or reinstatement of financial aid eligibility. If your SAP Review form is approved, you will be placed on financial aid PROBATION and eligible to receive financial aid for one term.

Pace Rate Standard: Not Meeting This SAP status will be placed on your financial aid file if your ASU pace rate drops below 67%. If you are not meeting the pace rate standard, you are not eligible for financial aid for the current and subsequent semesters and all aid that has been awarded will be placed on hold. If the measurement occurs after a semester has begun, aid for that semester will be canceled. This policy is not applicable to scholarships or employee tuition NOTE: If you are a Starbucks College Achievement Plan Scholar, your benefit is impacted by SAP. Late or incomplete forms, documentation or failure to complete could preclude receipt of your benefits. Your SAP status does not determine your eligibility to register for classes. You can do one of the following:

1. Enroll at ASU without financial aid and pass sufficient credits to meet the required cumulative institutional pace rate standard.

2. Submit a Satisfactory Academic Progress Review form (with required documentation of circumstances) by the deadline noted on the form. Submission of this form is not a guarantee of an approval and/or reinstatement of financial aid eligibility. If your SAP Review form is approved, you will be placed on financial aid PROBATION and eligible to receive financial aid for one term.
Max Hrs Standard: Not Meeting This SAP status will be placed on your financial aid file if you exceed your maximum credit hour limit for your degree program. If you are not meeting the maximum credit hours standard, you are not eligible for financial aid for the current and subsequent semesters. All aid that has been awarded will be placed on hold. If the measurement occurs after a semester has begun, aid for that semester will be canceled. This policy is not applicable to scholarships or employee tuition benefits. NOTE: If you are a Starbucks College Achievement Plan Scholar, your benefit is impacted by SAP. Late or incomplete forms, documentation or failure to complete could preclude receipt of your benefit Your SAP status does not determine your eligibility to register for classes. Submit a Satisfactory Academic Progress Review form (with required documentation of circumstances) by the deadline noted on the form. Submission of this form is not a guarantee of an approval and/or reinstatement of financial aid eligibility.,If your SAP Review is approved, you will be placed on financial aid PROBATION and eligible to receive financial aid for one term and required to meet with your advisor at the end of the probationary term to ensure degree progression. Review approval is only granted for extenuating circumstances beyond the control of the student.
Financial Aid Probation This SAP status will be placed on your financial aid file when you have successfully appealed your financial aid status with a SAP Review. You will be eligible to receive financial aid for one term. At the end of the term, you must meet SAP standards OR the terms of your Academic Plan for continued eligibility.

Reviews may only be granted for extenuating circumstances beyond your control.

Your SAP status does not determine your eligibility to register for classes.
Meet all 3 SAP standards or meet your Academic Plan.