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Dropping classes as a financial aid recipient

Definition of your census date

Your census date is the point in time that Financial Aid and Scholarship Services evaluates your official enrollment status for financial aid purposes. The actual time that your census date occurs depends upon your class schedule.

  • Students enrolled in session A, session B or dynamically dated courses — your census date will occur at 11:59 p.m. (Arizona time) on the drop/add deadline for the class that begins last within the semester.
  • Students enrolled in session C, when session C is the last session that you are enrolled— your census date will occur at 11:59 p.m. (Arizona time) on the University 21st Day of the semester 

See the Financial Aid Calendar for census dates for sessions A, B and C and other important dates.

Your awards were originally offered based on full-time enrollment in both the fall and spring semesters. If you register less than full-time in either the fall or spring terms, your aid will be prorated based on your lower enrollment status.

Up to your census date for the fall or spring semester, your disbursement amounts will fluctuate according to the award proration rules below.

Dropping credits after your awards have been disbursed (including direct deposit) may result in a bill. Census enrollment figures will determine your final semester disbursement amount. Adding classes after your census date for the semester, even if they begin before your census date, will not change your prorated award amounts.

If you withdraw from all of your courses in a session or all of your courses in the entire semester, our Withdrawing as a Financial Aid Recipient policy will apply.

If you consider dropping from a class or withdrawing, we recommend you consult with a financial aid representative to discuss your options. The financial aid funds you received for the semester were based on the amount of credits you were enrolled in at the time of disbursement. Should your credits decrease, you may have to repay some of your financial aid funds. Use our calculator to see if your decision will result in a bill, and get an estimate of how much you could be required to repay.

Audited courses do not count toward your enrollment status.

Mary enrolls in session A only. Her census date would be the drop/add date for session A. If Mary adds another session A class to her schedule after the session A census date, her prorated award amounts will not change.

Image of an example of a student enrolled only in session A.

If Mary adds any courses to her schedule that are in session C (before the University 21st Day of the semester), her census date would then change to the University 21st Day of the semester. If Mary adds another session A or C class to her schedule after the session C's census date, her prorated award amounts will not change. 

Image of an example of a student enrolled in session A and C.

Mary enrolls in session B only. Her census date would be the drop/add date for session B. If Mary adds another B session class to her schedule after the session B census date, her prorated award amounts will not change.

Image of an example of a student enrolled in session B.

Mary enrolls in sessions A, B and C. Her census date would be the drop/add date for session B. If Mary adds another B or C session class to her schedule after the session B census date, her prorated award amounts will not change.

Image of an example of a student enrolled in sessions A, B and C.

Subject to change at any time for correction of errors or change of policies. Use the table below to determine the number of enrolled credits required for disbursement, by award program.

Award # of Term Credits = % of Award Disbursed
Undergraduate & Post-baccalaureate Graduate
New American University Scholarships,
Obama Scholars Funds*,
ASU College Attainment Grant*,
LEAP Grant
12+ = 100% N/A
1–11 = 0%
Federal Pell Grant†‡,
Iraq and Afghanistan Service Grant,
Federal TEACH Grant,
FSEOG*,
Federal Perkins Loan*
12+ = 100% 9+ = 100%
9–11 = 75% 7–8 = 75%
6–8 = 50% 5–6 = 50%
1–5 = 25% 1–4 = 25%
Financial Aid Trust Grant*,
University Grant*,
FA Program Fee Grants*
12+ = 100% 9+ = 100%
9–11 = 75% 7–8 = 75%
6–8 = 50% 5–6 = 50%
1–5 = 0% 1–4 = 0%
Federal Direct Stafford Loans,
Federal PLUS Loan,
Federal Work-Study
6+ = 100% 5+ = 100%
1–5 = 0% 1–4 = 0%
Private Donor Scholarships See individual donor criteria for your scholarship(s).
 

* Only ASU hours are considered in determining the amount for this award (i.e., consortium hours do not count).

† Amount of Federal Pell Grant awards are dependent upon enrollment status as well as your expected family contribution from your FAFSA and your cost of attendance. View your financial aid on My ASU if you would like to know a definitive dollar amount.

‡ Only awarded to undergraduate students.