Grade Posting FAQs

Policies
Access
Grades and Grade Selection
Roster Contact Person Information

Policies

1. My son/daughter/best friend is technically proficient and has offered to help me during a really busy time by entering and posting my students' grades for me. I can just give him/her my ASURITE UserID and password. Is that permissible?

Please remember that student records, specifically including grades and ID numbers, are protected both by the federal Family Educational Rights and Privacy Act of 1974, as amended (FERPA, also known as the Buckley Amendment), and by university policy. If your son/daughter/best friend is your employed TA, it is appropriate. If your son/daughter/best friend is not affiliated with the university in any official capacity, it would be inappropriate and perhaps unlawful for him/her to assist you in any way with the grading process. More information is available at these websites:
FERPA: http://students.asu.edu/policies/ferpa 
University policy: http://www.asu.edu/aad/manuals/acd/acd125.html

Reminder: It is against university policy to share userids and passwords. Additional information may be found at this web site: http://www.asu.edu/aad/manuals/acd/acd125.html

2. Why do we have deadline dates?

As part of each end-of-the-semester processing, important academic decisions are made about students, particularly undergraduates. To ensure that correct decisions are made in such areas as deans list, probation/disqualification, etc, it is vital that all grades be posted on time so they can be factored into this processing.

Missing grades could mean that students lose an opportunity to be recognized for academic excellence by being left off the dean's list. Missing grades may also result in students being inappropriately placed on probation, or disqualified. Conversely, missing grades could also result in students being inappropriately placed on the deans list, or not placed on probation, not disqualified, etc.

Access

1. I don't know if I have an ASURITE UserID. How can I find out?

If you are able to get into the system far enough to get to your grade roster you have already successfully signed on using your ASURITE UserID and password.
Although most TAs will already have them for their own student purposes, if you need to assist a TA in obtaining an ASURITE UserID, you will find helpful information at this web site: http://help.asu.edu/About_ASURITE.
Reminder: Protect your password and change it regularly.

2. Why should I protect my password and change it regularly?

Your ASURITE UserID and password are the keys to entering grades. Student information, particularly IDs and grades, are protected by the federal Family Educational Rights and Privacy Act of 1974, as amended, (FERPA, also known at the Buckley Amendment). Following appropriate security measures will help to keep the institution compliant with this federal legislation. Additional information about appropriate use of user accounts and computer resources at ASU can be found at http://www.asu.edu/it/policies/.

3. My TA cannot access the system to enter his breakout section grades. How does she/he get in?

First, your TA must have an ASURITE UserID and password. If he/she does not, which is extremely unlikely, direct him/her to this web site for more information: http://help.asu.edu/About_ASURITE.
Second, your TA can gain access to the roster to enter or post grades only if he/she is listed on the class as in instructor or teaching assistant. Please contact your department's class scheduler to add your teaching assistant as instructor or teaching assistant. Remind your TA to protect his/her userid and password, and to change the password regularly.

Grades and Grade Selection

1. After I post them, how soon will my students be able to view their grades?

If you selected the "Post Tonight" status, grades will be posted to the students' transcript in an overnight batch process. If you select the "Complete" status and then click on the "Post" button, grades will post immediately to the student student's transcript. (Note that the "Complete" option is only available if all grades for all students have been entered.

2. How can I avoid re-entering all of my students grades, when I already have them recorded in Blackboard or in another format?

A file import feature is already available. see instructions on your grade roster and/or the Grading Job Aid for more information. 

3. I want to assign a grade that is not offered in the drop down list next to the student's name. How do I enter the correct grade?

The drop down list presents all of the applicable grade options from which you may select this student's grade. These options are pre-determined according to how your department set up the class, and/or how the student initially registered. For example, a student who registered for credit may not be given an audit grade; a student who registered using the audit option may not be given a letter grade, etc.
If you believe you have a valid reason for assigning a grade that is not presented in the drop down list, please consult with your department's Roster Contact person.

4. My class is offered pass/fail, but I don't see that option in the grades offered for me to choose from. What do I do?

Pass/Fail is a grading option that students select individually at the time of registration. For selected courses, you may choose to offer only Y or E. If you are not offering the complete array of grade choices (A+,A,A-,B+,B,B-,C+,C,C-,D,E,I,Y), you need to inform your students at the start of the semester, preferably on your syllabus, that they will be graded on that basis.

5. I am assigning a grade of "I" Incomplete for a student in my class. Will I be able to come back to the roster system after he/she has completed the coursework to post the actual grade?

Posting a grade of "I"; implies that you have already met with the student and jointly filled out the Request for Grade of Incomplete form and agreed upon the work that is to be finished in order to successfully complete your class.

After you have submitted the "I," you will be able to change the grade using Request Grade Change button on the grade roster.

6. What grade should I assign if a student stopped attending class or never attended class, but remained enrolled?

If the student did not drop or withdraw from the course and is still on your grade roster at the time you assign final grades, you should submit the grade they earned based on the graded work they earned at that point. Likely this may mean that you will post an E grade for students in this situation.

7. What happened to the "EN" grade we used to post for students who stopped attending?

Beginning in the fall 2012 semester, the "EN" grade is no longer available for selection. Instead, instructors should just post an "E" grade if the student failed due to non-attendance.

8. Two students in my class were caught cheating on the final exam. I want to assign grades of "XE" for academic dishonesty, but the XE is not offered in the drop down list. How do I assign an "XE" grade?

The "XE" grade may be assigned only in accordance with ASU's Student Academic Integrity Policy, and not as part of the normal end of the semester grading process. You have two options. You may either assign failing grades or you may not report any grade for these two students. Then, following application of the Academic Integrity Policy, you may submit an Authorization for Change of Grade form, changing the E or NR to XE. Note that the change form must include an appropriate notation to indicate that the Student Academic Integrity Policy has been followed. Information about the policy and procedure may be found at this web site: http://provost.asu.edu/academicintegrity.

9. The system tells me the window has closed for posting final grades via this web application. How do I submit my students' grades now?

A very lengthy window is kept open for posting final grades to accommodate classes that are scheduled outside the normal semester calendar. You are encouraged to post grades during the open window. To submit grades after the final grades period is over, use the Request Grade Change button on the grade roster.

Roster Contact Person and Information

1. What is a Roster Contact Person and how can I find out who is mine?

A Roster Contact is a person who has been identified by your department/school as an individual and who is available to help you with grade entry. Here are two ways to find yours: Ask your departmental office staff to tell you who serves in this capacity for your department. Or, go to the Grading Information and Resources for Faculty and Staff  web page: http://students.asu.edu/facultycenter. Click on List of Roster Contacts. Select your college/school and scroll to your academic department listing.