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Satisfactory Academic Progress Review

Use this form to appeal your Satisfactory Academic Progress (SAP) pace rate standard violation or maximum credit hour standard violation due to extenuating circumstances. Submission of a SAP Review form is not a guarantee of an approval and/or reinstatement of financial aid eligibility.

Instructions

  1. Read through the important notes below to be sure you are eligible to submit a review form.
  2. Download the form below and closely follow all instructions.
  3. Return the form to Student Financial Assistance at least two weeks prior to the semester for which you are attending.
  4. Once you submit the form, please allow 10 working days for processing.
  5. Have questions? View the complete SAP policy.

Important Notes Regarding SAP Review

  • Inability to pass course material is not an extenuating circumstance.
  • In all cases, the outcome of your appeal will depend on the nature of the circumstances causing the violation, the quality of the documentation provided and how well you have demonstrated the ability to progress toward degree completion within a reasonable time limit.
  • If you have completed credit hours for your first degree and have exceeded 150%, you will not be approved for additional federal financial assistance. Future eligibility will be granted if you are pursing a second baccalaureate or are attending in an approved certificate program.
  • If you are exceeding 200 credits, your appeal will be reviewed by an executive committee. Committee decisions are final. No future appeals will be approved.
  • Repeat appeals will be denied unless you have new and extenuating circumstances.
  • If your appeal is denied, you have the following options:
    • Attend ASU by paying with personal resources or a private student loan. Private student loans require an application and credit approval.
    • If you failed the pace rate measurement, and after you have completed future semesters, you may request re-evaluation of your pace rate. If your pace rate meets or exceeds the 67% requirement you may be approved for the following term, but not prior terms.
Examples of Supporting Documentation
Example Reasons for
Submitting a SAP Petition		 Examples of Support Documentation (not inclusive)
Personal Crisis 1. A detailed explanation of the crisis including the date of occurrence, duration and how it negatively affected your coursework.
2. Support documentation (e.g. physician’s statement, copy of police report, Personal Protection Order, medical documentation).
3. Support documentation regarding what steps you’ve taken to resolve the crisis and successfully move forward (e.g. physician’s statement, academic advisor or third-party agency that assisted you with resolving this crisis).
Death of a Family Member/Roommate/Close Friend 1. A detailed statement including the name of the deceased and his/her relationship to you with an explanation of how this event negatively affected your coursework.
2. Support documentation (e.g. copy of the obituary, notice of the funeral, or death certificate).
3. Support documentation that demonstrates your ability to return to classes and successfully complete your course load (e.g. statement from academic advisor, letter of support from Counseling and Consultation, physician statement).
Personal Illness or Injury
(including medical withdrawal)
1. A detailed explanation of the medical circumstances including the date of occurrence, duration and how it negatively affected your coursework.
2. Support documentation (e.g. physician’s statement, copy of police report, medical documentation).
3. Support documentation regarding what steps you’ve taken to successfully move forward (e.g. statement from a physician, academic advisor or third-party agency that assisted you during your illness or injury).
Illness of a Family Member 1. A detailed explanation of the medical circumstances of the family member, including the name and relationship of the family member to you, the date(s) of occurrence(s), duration and how it negatively affected your coursework.
2. Support documentation (e.g. physician’s statement, medical documentation).
3. Support documentation regarding what steps you’ve taken that will allow you to successfully move forward (e.g. physician’s statement, academic advisor, third-party agency).
Academic Hardship Due to Disability
(including medical withdrawal)		 1. A detailed explanation regarding the nature/type of disability and how it’s negatively impacted your academic progress.
2. Support documentation (e.g. physician’s statement, medical documentation, counselor statement) substantiating the nature/type of disability and how it’s impacted your academic progress.
3. Support documentation regarding what steps you’ve taken to successfully move forward (e.g. physician’s statement, Disability Resources for Students, academic advisor or third-party agency that has been and is assisting you with your disability and/or academic progress).
Exceeded Maximum Hours for Degree Completion 1. A detailed explanation of the circumstances that resulted in your exceeding the maximum hours required to obtain a degree in your program of study.
2. A prescribed academic plan of work from an academic advisor outlining your remaining degree requirements and projected completion date (see Section C3 above).
Academic Plan 1. A detailed explanation of the circumstances that affected your academic progress and how they negatively impacted your academic progress.
2. Support documentation substantiating your circumstances.
3. Support documentation supporting that your circumstances have either been resolved or are being managed.
4. A prescribed academic plan of work from an academic advisor outlining your course load you will enroll in that will aid you in meeting the SAP standards.

 

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