Academic Calendar Changes: Student Information

ASU announces changes to the academic calendar beginning with the spring 2012 semester. The following should help answer common questions.

1. What are the changes to the academic calendar?

The revised academic calendar will consist of a fall semester with three components, a spring semester with three components and a summer semester with three components:  

Fall A: first 7.5-week session in fall semester
Fall B: second 7.5-week session in fall semester
Fall C: full fall semester (15 weeks)

Spring A: first 7.5-week session in spring semester
Spring B: second 7.5-week session in spring semester
Spring C: full spring semester (15 weeks)

Summer A: first 6-week session in summer
Summer B: second 6-week session in summer
Summer C: full summer session (8 weeks)

Spring 2012

The spring semester of 2012 will be the first semester taught with the two 7.5-week sessions (spring A, spring B) included in the usual 15-week time period (spring C). A notable change will be that the semester will start earlier in January (Jan. 5) and end earlier in May. 

        Spring A: Thursday, Jan. 5 – Friday, Feb. 24, 2012
        Spring B: Wednesday, Feb. 29 – Tuesday, April 24, 2012
        Spring C: Thursday, Jan. 5 – Tuesday, April 24, 2012
        Spring C finals: Thursday, April 26 – Wednesday, May 2, 2012
        Spring break for all sessions: Monday, March 19 – Sunday, March 25, 2012
        Graduate commencement: Wednesday, May 2, 2012 
        Undergraduate commencement: Thursday, May 3, 2012

Summer 2012

The summer semester of 2012 will consist of two six-week sessions and one eight-week session.

Summer A: Monday, May 21 – Friday, June 29 (6 weeks)
Summer B: Thursday, July 5 – Tuesday, August 14 (6 weeks)
Summer C: Monday, May 21 – Friday, July 13 (8 weeks)

Fall

The fall semester for 2011 will not have any change in the start and end dates, nor will the additional sessions begin in the fall of 2011. Courses in fall 2012 will be available on the usual 15-week schedule as in the past at ASU, and in two 7.5-week sessions (fall A, fall B) within the 15-week period of the fall semester. There will be a two-day fall break in the middle of the fall semester to accommodate the posting of grades and enrollment matters in preparation for the fall B session. This fall break will occur for all students, including those in 15-week classes.

The fall 2012 semester will begin on Aug. 23, 2012.
Fall A: Thursday, Aug. 23 – Friday, Oct. 12
Fall B: Wednesday, Oct. 17 – Tuesday, Dec. 11
Fall C: Thursday, Aug. 23 – Tuesday, Dec. 11
Fall C finals: Thursday, Dec. 13 – Wednesday, Dec. 19
Fall break for all sessions: Saturday, Oct. 13 – Tuesday, Oct. 16
Graduate commencement: Wednesday, Dec. 19
Undergraduate commencement: Thursday, Dec. 20

Winter

There will no longer be a winter session.

Examination Periods

In each of the shorter sessions (the A and B sessions in fall and spring and in all of the summer sessions), the final examination period is included in the start and end dates (i.e., there is no separate finals period). There is a separate examination period only only for those courses offered in fall and spring on the 15-week schedule.

2. Why were these changes made?

The calendar was changed to provide greater flexibility in how classes are offered and to enhance the academic experience. The schedule will provide a longer period in the summer so that students don’t feel quite as rushed as they do in a five-week session. The schedule will also accommodate the growing enrollment in ASU Online programs.

3. Is there still a spring break?

Yes. In spring of 2012, all sessions will be on break for the week of March 19-25. In addition, as noted above, there will be a two-day break between the A and B sessions in the fall semester. In the spring, the break between sessions does not affect students enrolled in 15-week courses sections.

4. How will the changes in the academic calendar affect the College of Law?

The College of Law will continue to have its own calendar, which includes additional days for final examinations.

5. What are the drop/add and withdrawal deadlines for classes in the fall/spring A and B sessions?

  • The drop/add periods for classes in A and B sessions will be shorter than those for 15-week classes so that students will have as much time as possible to learn course material. The deadline will be the second day of classes. For example, if the fall A or B session begins on a Monday, the drop/add deadline will be Tuesday of that week. However, for in-person classes that do not meet in the first three days of the A or B session, the deadline will be extended to the day after the first in-person class meeting.
  • The course withdrawal deadline will be the end of the third week of classes.
  • The complete withdrawal deadline for an A or B session is the last day of classes for that session.

6. May new freshmen begin classes in the B session of fall or spring semester?

  • No. All new freshmen in in-person degree programs should begin classes at the beginning of fall or spring semester because the first weeks of each semester are crucial for the success of freshmen.
  • For other students, including graduate students and students in online degrees, each department will decide whether students may begin in the B session of fall or spring semester.

7. How will the changes to the academic calendar affect current international students?

  • To ensure compliance with SEVIS reporting requirements, all international students on an F-1/J-1 visa must be enrolled full time at the beginning of each fall and spring semester. Undergraduates must take 12 credit hours, of which only three credit hours may be online. Graduates must take nine credit hours (only six credit hours with an assistantship), of which only three credit hours may be online.
  • International students in F-1/J-1 visa status may take the fall/spring session C or any combination of fall/spring sessions A, B and C as long as they are enrolled full time by the beginning of each fall/spring semester.
  • Summer session enrollment is not required for international students except those who, under rare circumstances, begin their studies at ASU starting in summer. International students who elect to enroll in the summer sessions are still required to register for a full-time course load for fall/spring semesters to maintain compliance with SEVIS regulations.
  • The International Students and Scholars Office (ISSO), isso@asu.edu, will provide information sessions to address international students' visa/immigration concerns and any impact resulting from the calendar change.

8. May new graduate applicants apply to start in session B?

If the degree program to which a student is applying accepts applications for a session B start, the option to apply for session B will appear in the Graduate Admissions Application. For additional information, students should consult with the academic unit to which they are applying. Note that F-1 or J-1 international students are not eligible to apply to session B.

9. How many credit hours may I take in an A or B session during the fall or spring semester?

  • An undergraduate student may register for a total of 18 credit hours in a semester (19 for Ira A. Fulton Schools of Engineering and College of Technology and Innovation). Those 18 hours could be configured in various combinations: nine hours in each A or B session, six hours in each A or B session and six hours in the C session, three hours in each A or B session and 12 hours in the C session. Students should consult their academic advisors to develop schedules that meet their individual needs. 
  • To be considered full time, an undergraduate student must complete 12 credit hours during the semester. A graduate student must complete nine credit hours. See the Enrollment Verification website for more details. Note: Students receiving GI Bill education benefits are funded under the VA’s definition of full-time status and need to ensure that they are enrolled in a minimum number of credit hours per semester. Contact Veteran Benefits & Certifications for more information at 480-965-7723.
  • To be considered full time, a graduate student must be enrolled in nine credit hours, or six hours if also working as a teaching or research assistant. These hours may be taken in any combination of credits during session A and session B or during the regular semester but must add up to a total of nine, or six for TA’s and RA’s. 
  • Students attending only session B must be aware that financial aid disbursement is delayed until the disbursement date at the beginning of the session. Financial aid awards are made on the basis of full-time enrollment. If enrollment in a single session is equivalent to less than full time, many awards are prorated. For additional information, check the census website.

10. How many credit hours may I take in an A or B session during the summer?

The summer sessions credit load limit is seven credit hours for each six-week session, nine credit hours for the eight-week session, and may not exceed a total of 14 credit hours for any combination of sessions. Overload petitions in excess of seven credit hours per summer session must be approved by the college of your major.

11. May I live in the residence halls if I take classes only during one of the A or B sessions in fall or spring, and I am not enrolled in fall C?

No. To live in the residence halls during the fall and spring semesters, students must be enrolled in classes during the full academic year, which begins in late August and ends in late April/early May. For example, you can be enrolled in fall C (full semester), or enrolled in fall A and fall B, or enrolled in fall A, B and C, but you cannot be enrolled in just fall A or just enrolled in fall B and also live in a residence hall.

12. When do I need to register for classes that begin in the B session of each semester?

  • There will still be one registration period for each semester. However, if a student unexpectedly needs to register for a class just before the B session of fall or spring, that may be possible.
  • Each semester will continue to have a set of enrollment appointments. There will NOT be separate enrollment appointment periods for each A and B session.

13. How will the A and B sessions affect financial aid?

  • Students enrolling in any of the 7.5-week sessions may be eligible for financial aid provided they meet all eligibility criteria. Enrolling after the Pell census date can affect financial aid awards. It is best to be enrolled for all hours you plan to take for both A and B sessions by the Pell census date, the 21st day of the semester.
  • Financial aid awards are disbursed using the total hours enrolled for both sessions. Students attending both sessions, enrolled at least half time, will receive their full financial aid disbursement at the beginning of the A session. Students attending only B session will have their financial aid disbursement delayed, as required by federal regulation. Financial aid disbursement begins 10 days prior to the first day of the session.
  • All grant funds are awarded based on full-time status. If total enrollment for the sessions is less than full time, awards are prorated. For more information, please read the census website.

14. How will the A and B sessions affect the cost of tuition?

Tuition rates are unaffected by the change in the calendar. On-campus students are billed per credit hour up to the tuition cap (seven hours for resident and 12 hours for non-resident). Online students are billed per credit hour with no tuition cap.


15. If I fail a course in the A session of a semester, may I immediately retake it in the B session of that same semester?

In this case, the A and B sessions are like separate semesters. If a student may retake a course in the next semester, a student may also retake that course in the next A or B session. However, your department may have restrictions on retaking some courses. Also, ASU limits the number of times that a student may retake courses. For more information, please read about grading policies and procedures.
 

16. May I take in-person classes in an A or B session?

  • If a department offers an in-person class in an A or B session, a student may register for it. However, some classes have enrollment restrictions. For example, many courses have prerequisites. Some course sections are not available to students in online degree programs.
  • Students enrolled in online degree programs may not take in-person courses.

17. Will all courses be available in A or B sessions?

Each department will decide what courses to offer in A and B sessions. Some courses may be available in C and in A or B sessions. Some may be available in only one or the other. In some cases, a department may determine that a particular course doesn’t work well in an A or B session.

18. How will I know if a course section is scheduled for one of the A or B sessions?

It is possible to search by A or B sessions in the Schedule of Classes. Students do NOT need to look at the dates manually to determine which session the course is in; however, the beginning and end dates do appear in the Schedule of Classes.

19. If I have been academically disqualified, may I take classes in one of the A or B sessions?

If you have been academically disqualified, you must apply for readmission to ASU before you may enroll in any classes. Your college will follow ASU policies to determine whether you may enroll in classes in one of the A or B sessions. For further details, see the Readmission Requiring Reinstatement website.

20.  In an A or B session, may I take in-person classes that meet only once per week?

Yes. The standard meeting time for such a class is 4:40 p.m. to 10:30 p.m. with two 20-minute breaks.

21.  What is the refund policy for classes offered in the A and B sessions?

Because online and part-time, on-campus students are billed per credit hour, students are eligible for a full refund of any A and B session class if it is dropped within seven days from the session start date. However, due to the tuition cap, full-time, on-campus students are allowed only seven days from the beginning of the A session to drop a class for any session and receive a refund.

22.  When does processing for probation, disqualification and dean’s list occur?

This processing occurs at the end of each fall and spring semester.  

23. Will degrees be posted at the end of a session or at the end of a semester?

All degrees will be posted at the end of each semester. Fall C and spring C degree completion letters can be provided, if needed, at the end of a fall A or spring A session.

24. Will the in-person class periods for classes offered in the A and B sessions be the same as those for classes in the C session?

No. The length of each class meeting for in-person classes will increase for A and B sessions to comply with policies of ASU and the Arizona Board of Regents.  

25. How will classes offered in A and B sessions affect critical tracking requirements?

As is the case now, students will be expected to complete critical tracking requirements within a specified academic year or semester. Whether the course is completed in the A or B session during a semester is less important.

26. When will processing for critical tracking occur?

Students will be evaluated against critical tracking requirements at the end of the fall and spring semesters. At that time, courses taken during A, B and C sessions will be evaluated. For more information on critical tracking requirements, visit the eAdvisor website.

27. If my course requires a co-requisite, will the co-requisite be offered in the same A or B session?

Departments and colleges will coordinate co-requisites so that they are offered in the same A or B session.

28. If I have three holidays (e.g., Veterans Day, Thanksgiving Day, day after Thanksgiving) in my class during the A or B session, am I required to make up the missed class meeting times?

No. The class schedule is designed to account for holidays.

29. If I need to petition to take a course for a third time, will a decision on my petition be finalized in time for me to immediately retake the course in the next A or B session?

Departments and colleges will review such petitions as expeditiously as possible, but they may not be able to review them quickly enough for students to enroll in the next A or B session.

30. If I need to petition to take an overload, will a decision on my petition be finalized in time for me to immediately add the course in the next A or B session?

Departments and colleges will review such petitions as expeditiously as possible, but they may not be able to review them quickly enough for students to enroll in the next A or B session.

31. How will A and B sessions affect program fees? 

Programs fees will not change because of the change in the university calendar.

32. Will course cohorts (campus match, Fulton match) be available to entering freshmen in each A and B session?

Each department and college will decide whether to schedule classes in session A or B for cohorts of entering freshmen.