Scholarship Administrators
Welcome
ASU administers the posting and disbursement of scholarship awards electronically through the Distributed Scholarship Posting (DSP) in Oasis. Scholarship administrators may use this resource to reference related ASU policies and procedures, use the online user guide and find answers to frequently asked questions.
Getting Started
- In order to get started, every user will need to request the role for Distributed Scholarship Poster in Oasis at www.asu.edu/oasis (No online training required).
- In addition to the distributed scholarship role, some users may also require the following to facilitate the selection process:
- Once Oasis access has been approved, contact the primary contact in your school, college or administrative unit for access to scholarship item types. Primary Contacts List (updated 09/10/2009)
- After completing steps 1-3, you may begin using DSP.
Resources
- ASU Scholarship Awarding Calendar - This calendar lists important dates in the scholarship awarding process. Approved DSP users automatically receive access to view this resource. To access:
- Log into Outlook
- Open Public Folders by clicking on the folder icon to expand your folder list (usually at bottom of left hand column in Outlook)
- Navigate to Public Folders\All Public Folders\Departments\Student Financial Assistance\Scholarship Awarding Calendar
- Add to your list of calendars by right clicking on the calendar and selecting "Add to Favorites." This will add a link under "Other Calendars" for future access.
- ASU Scholarship Policies and Procedures
- Scholarship Funding Policy & Procedures
- Scholarship vs. Compensatory Stipend Guide
- Tuition & Cost of Attendance Estimator
- Verification of Citizenship or Lawful Presence (using state funds)
- 303–03 Institutional Recruitment Scholarship Deferment Guidelines
- 303–04 Resident Scholar Transfer
- 303–05 Athletic Grant-in-Aid Appeal Process
- 303–06 Scholarship Appeal Process
- Scholarship Forms
- Scholarship Reports
- View status of a single scholarship item type in DSP
- View status of multiple scholarship item types in DSP
- Request data from the Scholarship Office (publicize scholarships, grant/report preparation)
- DSP User Guide - Once users receive access to DSP and scholarship item types, access the user guide for step by step instruction on how to use DSP to administer scholarship awards. System updates are sent via email to all approved DSP users.
Frequently Asked Questions
DSP Questions
- Why can't I post or approve scholarships? Complete all steps above in the "Getting Started" section to request access to DSP and item type(s).
- How do I know if scholarship(s) paid out to students? Run a detail report and check the "disbursed" column.
- Why did a scholarship not pay out to the student? Run a detail report and check the following:
- Exceptional Disbursement (is there a disbursement message?)
- Student enrollment status (is student full time?)
- Approval history (are level 2/3 approvals completed?)
- Fund totals (are sufficient funds in the item type? did you complete a funds transfer? do you need to check the status of your ASU Foundation IFAS transfer?)
- Note: For detail report assistance, contact your primary contact.
- How do I transfer funds into the item type?
- How do I request an exceptional disbursement (5-10 business days Scholarship Office processing time applies)?
- How do I increase, decrease or cancel an award?
Scholarship Awarding Questions