ASU Foundation Scholarship Disbursement Request Webform

To transfer scholarship funds from the ASU Foundation to ASU, complete the following steps.

• Enter contact name and phone number for someone who can answer questions about the specific request being entered. This does not have to be the creator.
• The form populates the vendor ID, vendor name, reference #, date, and address just by pressing the [Tab] key through those fields. 
• Type the Scholarship name-the title of the Item type where the funds will go at ASU.
• Select the academic year of the award.  The dropdown box allows current year and next year as the only options.
• Select either HS7 or HS9 to designate the scholarship as donor selected or ASU selected.
• One form per item type.
• Enter the 8 digit Foundation Account number that is funding the scholarship - the Account name will populate when you [Tab]
• The object code will default when you [Tab]
• Enter the ASU 12-digit item type for the account receiving the deposit.  All deposits will be entered into Advantage by ASUF.
• Enter the Amount to disburse.
• "Accept" the transaction.

• Go to IFAS task list and confirm the details entered, right click and print for your records before approving the document for routing.
• Request will route electronically to 1st and 2nd level signers, then to ASUF accounts payable.
• Run Report WF1016-ASU Scholarship Webform Instance Status Report from End User Reports tab to check status of your request.

Note: ASU foundation does not require any documentation with this form. The University is responsible for being able to support the use of the funds as related to donor intent. Please keep accurate records as there is always the possibility of an audit. Remember that money disbursed to ASU cannot be returned to the ASU Foundation.

For questions, please contact foundation.financial.services@asu.edu, or customer service at 480-965-7825.