DPC Intramural Program Handbook
Arizona State Intramurals
Downtown Phoenix Campus
"Where Recreation is Education"
PROGRAM
Handbook
2009-2010
HOW TO REGISTER FOR AN INTRAMURAL EVENT
How to register:
1. Grab an Entry Form from the Intramural Office located in Taylor Place, Room G-034, Lincoln Family Downtown Phoenix YMCA or online at http://students.asu.edu/dpcintramurals
2. Fill it out completely with Event, Team Name/Individual Name, Captain Information, and the Division, Level, and League you want your team to play in. We will get the rest of your roster information later.
3. Payment must be made at the Parking/Cashier Office which is located on the first floor of University Center(Suite 112). Checks should be made payable to Arizona State University. Visa/Mastercard accepted. A receipt will be issued to the Team Captain and a duplicate receipt must be attached to the entry form. Remember to keep a receipt for yourself for your proof of payment.
4. Staple the receipt to the completed Entry Form and turn in to the Intramural Office.
When signing up for a League or Tournament requiring Preregistration:
1. Leagues
a. Schedules will be done according to your availability. We make every effort possible to accommodate your preferences. If we are unable to do so, your team may be assigned an alternate time.
b. Attend MANDATORY Captain's Meeting
2. Tournament
a. Schedules will be available approximately one day after the registration deadline date.
b. Please make sure you attend the Captain's Meeting. If there is no Captain's Meeting, an email will be sent informing the Captain about rules and procedures for the tournament.
TEAM CAPTAIN RESPONSIBILITIES AND TIPS
The success of the Intramural Sports Program depends on the leadership of the Team Captain, since the program could not function without an individual to organize interested participants into teams. The team Captain has an extremely important role as the liaison between the Intramural Staff and the members of a team.
Communication is a key success factor. The Team Captain must remain in contact, throughout the season, with the Intramural Staff. The Team Captain must make sure of the correct time and date each event takes place and inform the team/organization of the policies and procedures of the Intramural Sports Program.
Please follow the list below to make sure you have a successful time while playing intramurals:
1. Team members will be added by the captain by 2pm the day of the scheduled game at the Intramural Office. A team's official playoff roster will consist of those players who are on the roster before the end of the team's last regular season game.
2. Attend MANDATORY Team Captain's Meetings if one is scheduled for that sport
a. At the meetings, we will discuss:
§ Rules specific to that intramural sport
§ Intramural policies and procedures
§ League changes
§ Schedules
b. If the captain cannot attend for any reason, they must find a substitute from their team. The substitute is responsible for conveying the vital information to the Team Captain.
c. If a team is not represented at the Captain's Meeting, the Team Captain's will be required to pay a $10 fee to remain in the league. If the fee is not paid by 5pm the day of their first game then they will automatically be dropped from the league.
3. If there is no Captain's Meeting, an email will be sent informing the captain about rules and procedures for the league.
4. To enter people on your roster, please see "Roster Management Procedures" section.
5. Please make sure the appropriate people are on the roster before playoffs. Only the people on the roster are able to participate in games.
6. The Team Captain must also accept responsibility for the actions of all team members and supporters and maintain a cooperative attitude with all intramural officials and staff.
Captain's Tips:
1. Know the policies and procedures of the intramural program so you, and your team, do not get surprised at your first game or when playoffs come around.
2. You or someone from your team must attend the mandatory captain's meeting. This is a perfect place for you to ask questions, get help with problems with your roster, and get your official schedule.
3. Understand the Team Sportsmanship Policy and Ejection Policy
4. Keep a line of communication open with the Intramural Program, with correct phone numbers and e-mail addresses.
5. Know how to add and drop players from your team, from the "Roster Management Procedure" section.
6. Make sure everyone has a photo ID at each and every game. If not they WILL NOT be allowed to participate.
7. Understand the forfeit and default policies.
8. If needed, know the proper procedure on how to protest a game or call.
9. Don't have enough players? Look at the Free Agent List
10. HAVE FUN!!!! This is not professional sports, go out there and do your best.
ROSTER MANAGEMENT PROCEDURES
CAPTAINS:
- You will be responsible for creating AND managing your team roster.
- Your initial roster and any subsequent roster additions or subtractions can be sent by e-mail to DPCrecreation@asu.edu or can be physically submitted to the Downtown Intramural Program office in Taylor Place, Room G-034.
- In order to add players to your roster you must submit each player's full name along with their ASU affiliate ID number. These additions must be made before 2pm on the day of your game (Friday by 2pm if your game is on Sunday).
- For any subtraction from the roster we just need the name of the player that you would like to remove from the team. You MUST add them back if they wish to play at a later date.
- If you already have a full roster and you try to add another player to the team, that player will not be added until you contact us with a subtraction from your team.
- After the first week of the season, ALL players that are on the roster that we print out for your team are the only players eligible to play that week.
- If you have any questions regarding rosters please feel free to contact us by e-mail or through our office.
- We will reply back through e-mail as soon as we follow through with modifying your roster accordingly. We will let you know whether everybody is properly added or if there are circumstances in which a player cannot be added.
DIVISIONS, LEVELS AND LEAGUES
Sports Divisions
Intramural competition is offered in three division:
§ Men's, Women's and CoRec(Being an equal mix of men and women)
Competition levels
In selected sports, as determined by the number of entries, the following Competition Levels will be offered:
§ Competitive: Characterized by players with skills in the sport, this level generally includes the four leagues of Greek, Residence Hall, Academic College and Independent. Participants in this level cannot compete in the Recreation level
§ Recreational: This play emphasizes discovery of sport skills, cooperation between teammates and opponents and the basic joy of play. This level of play is designed for beginners and for those who wish to "compete" in a fun-filled, relaxed atmosphere. This division is for people who "just want to play for fun."
Sports Leagues
In the competitive level only, sport leagues are offered with different playoff tournaments for each league, with an All-University Champion at the end.
§ Greek: Teams and Individuals what are a part of the IFC or Pan-Hellenic Associations.
§ Residence Hall: Teams and individuals that are made up of only Residence Hall members and compete in the Sparky Cup for their Residence Hall
§ Independent: Teams and Individuals who want to play with friends and are not a part of any organization.
§ Academic College: Teams and Individuals that are made up of only students from their academic college with a letter verifying that you are indeed a part of that college.
PARTICIPANT ELIGIBILITY
The following are eligible participants in the DPC intramural sports program:
§ All current ASU students, secondary students, continuing students, or non ASU students paying full-time or part-time Student Recreation Complex fees.
§ All Faculty/Staff or Secondary Faculty/Staff who have purchased a Student Recreation Complex membership.
§ All Alumni who have purchased a Student Recreation Complex membership.
§ All members of Lincoln Family Downtown Phoenix YMCA over the age of 18
§ City of Phoenix Parks and Recreation members over the age of 18
Each team Captain is responsible for verifying their participants eligibility.
Roster Eligibility:
To facilitate equitable access to physical recreation programs and recreational sports experiences for all participants, the following guidelines were developed:
§ In the competitive league, a player may participate on one team in each sport league and one CoRec team. Thus, for example, one can play on one Greek team and one Independent team in each sport plus a CoRec team, but cannot play on Greek teams.
§ Teams may not play ineligible players, even with the mutual agreement by both teams.
§ A player must appear on the official team roster to be eligible for playoffs. Rosters are frozen prior to the first playoff match.
§ Women may play in a men's league provided that no comparable sport league was offered for women.
Player Eligibility:
To facilitate equitable access to physical recreation programs and recreational sports experiences for all participants, the following guidelines were developed:
1. Members of Intercollegiate Athletic teams during the academic year are ineligible in their respective or associated sports.
Associated Sports are:
Basketball-3v3 Basketball, Basketball Skill Challenge, 5v5 Basketball Leagues
Volleyball-2v2 or 4v4 Sand Volleyball, 6v6 Volleyball Leagues
Baseball/Fast Pitch Softball-Softball Leagues
Football-Flag Football Leagues
2. Students who compete for a varsity team in one or more games or meets, and are dropped for any reason, are ineligible for remainder of the year.
3. Former ICA members may participate in intramural competition after their eligibility is complete.
4. Students receiving financial assistance for ICA, or for any other reason is determined ineligible for ICA, is also ineligible for that intramural sport.
5. Members of Sport Clubs are ELIGIBLE in their respective sport with the following restrictions:
a. The players must play in the highest division offered and their team roster may not have more than two club player on it.
b. For dual sports, their team roster may not have more than one club player on it.
c. For individual sports, no sport club player may participate.
6. No professional athletes are allowed to play.
Consequences for Ineligible Players:
1. A team using a player who does not meet eligibility requirements will forfeit all contests in which that player participated AND that player will not be allowed to continue to play in that sport.
2. During League Play: Any team caught using an ineligible player shall forfeit games in which that player participated, and surrenders their right to compete in any playoff competition.
3. During Playoffs or Tournament: Any team caught using an ineligible player shall forfeit the game immediately and the other team will be rewarded a win and will advance.
4. Any person playing under an assumed name of ID number shall be barred from intramural competition during the remainder of the year and the team penalized with losses for all the games in which the violator participated.
POLICIES AND PROCEDURES
ID Required
All participants MUST present a valid photo ID to be eligible to participate in ALL intramural sports. Before each game, each player shall present his/her photo ID card to the scorekeeper. The scorekeeper shall check all player's photo ID's simultaneously on the field/court in full view of both team's captains. Any player arriving after game/match has started shall present their photo ID to the official before entering the game.
Refunds
§ Prior to the first scheduled game being played, a full refund will be given
§ No refund will be given after the first scheduled game.
League Play
All leagues will consist of a minimum of 3 games in the regular season. All teams who have acceptable sportsmanship in the regular season will advance to the playoff tournament. Any team who has incurred a forfeit will need to pay their forfeit fee in order to advance to playoffs. During playoffs, in the competitive level only, the top team in each sport league will compete for an All-University Championship, if there are an applicable amount of teams to be deemed viable by the League Supervisor. The Intramural Program has the right to add or omit any team from the playoffs even if the team does or does not meet the playoff qualifications. The seeding for the playoffs are as followed:
1. Record
2. Point differential
3. Points scored against
4. Points scored
5. Coin flip
Forfeits
Forfeits are to be avoided at all costs. Forfeits are detrimental to the program and to a team's participants. The scheduling of each Intramural game/event requires making arrangements for the facility, the personnel, and the equipment as well as the participants. The captain has the responsibility to avoid forfeits at all costs since it is their responsibility to have enough eligible team members to participate at the time/date of their scheduled game
The following procedures will be observed with regards to forfeits:
§ If a team does not have the minimum number of players to start the game at the scheduled game time, they will be given 10 minutes to obtain the correct number before the game is declared a forfeit.
§ If, at any time during the 10-minute grace period the team shows up, they will be allowed to play. However, the offending team will lose all protest and appeals privileges and lose all choice of options to start the game, the second half and any subsequent overtime periods.
§ If a team forfeits, the team captain will be required to pay a $20 forfeit fee prior to the playoffs. The deadline to submit the payment and receipt to the Intramural office will be the deadline set for playoff rosters to be submitted.
§ If a team forfeits twice in the regular season the captain will be charged the $20 fee again for the second forfeit and will automatically be dropped from the league.
§ If a team forfeits in a tournament, the team captain will be charged the $20 forfeit fee.
Protests
Protests may be filed for two reasons:
1. The misapplication of a playing rule.
NOTE: An official's judgment is not considered a misapplication of a rule and cannot be protested under any circumstance.
2. Participant Eligibility
Protests will be handled in the following manner:
§ The protest must be brought to the attention of the official of Intramural Supervisor during the event. These questions will be handled on the field by the officials. The officials may meet with the Intramural Supervisor on duty to determine the ruling. Once this decision has been made, the game will proceed under the given ruling.
§ If the team is not satisfied with this ruling, the team captain must notify the head official and Intramural Supervisor that the game is being played "under protest". This indicates the team wished to appeal the decision to the Intramural Professional Staff.
§ At the time of the protest, the official must summon the supervisor to the field/court and must write up a Protest Report. This report will include time remaining in the game, score, and interpretation of the protest. If a Protest Report in not filled out, the protest consideration cannot be granted.
§ The following business day, the team captain must submit in letter-form a protest complaint and $20 with receipt to the Intramural Office.
§ The fee will be returned if the protest is upheld. The fee, however, will be forfeited if the protest is denied.
§ The procedure must be adhered to completely by the captain pursuing the protest or there will be no consideration to the protest.
Injuries
Participation in Intramurals is on a voluntary basis. All Intramural participants play at their own risk. The University is not responsible for injuries sustained while participating in any of the programs. It is highly recommended that each person obtain their own health/accident insurance. Medical or ambulance expenses incurred by a participant will not be paid by Arizona State University and its affiliates. Student Health Insurance is available from the Student Health Center. For more information, contact Student Health Services at 480-965-3346
Uniforms and Attire
All recommendations and requirements of proper attire are for the safety of the participants, and the enhancement of the games. ALL jewelry shall be removed before a participant is eligible to participate in an event.
Footwear
§ ONLY gym shoes allowed in the gyms.
§ All participants must wear athletic type shoes.
§ No open-toed sandals, bare feet (except Sand Volleyball) and no socks.
§ Cleats must have all-rubber soles and ABSOLUTELY no metal spikes.
Jerseys
§ Team may wear their own created uniform as long as they are appropriate. All intramural staff has the right to deem what is an appropriate uniform.
§ Colored jerseys will be provided for all teams who do not have their own uniforms.
§ If two teams have their own created uniform that are the same/similar color the intramural staff has the right to make one of the two teams where a different jersey.
Awards
Intramural championship T-shirts will be given as awards for the Champions in every intramural activity offered throughout the academic school year. The T-shirts will be handed out at the site the night of the championship contest. A team can only receive T-shirts for the maximum amount allowed on the roster for that sport.
SCHEDULING CONFLICTS
The Intramural Program is willing to cooperate when extraordinary circumstances necessitate an occasional rescheduling or cancelling of a game. However, due to the increasing number of entries and limited playing spaces, reschedules must be kept to a minimum and deemed appropriate by the Intramural Professional Staff. There are two ways to avoid forfeits if you cannot attend the game scheduled. A team can:
§ Notify the Intramural Office, by 2pm of the day of their scheduled game. A team that cancels a game will remain in the league and not be charged a forfeit fee. However, the team will have a default loss recorded against them.
§ Rescheduling may be made only by agreement of both teams and the Intramural Office, and if there is time convenient to all three parties for the rescheduling. If all three parties cannot agree on a new time, the originally scheduled time for the contest will stand. Arrangements must be made at least two working days in advance of the originally scheduled game time.
TEAM SPORTSMANSHIP RATING
"Where Class takes the Field"
The purpose of the Intramural Sports Program is to provide participants with positive recreational sport activities in a safe and supportive environment. Each participant is encouraged to play to the best of his or her ability to achieve success. A "win-at-all-costs" attitude, however, is strongly discouraged. Reasonable competition is encouraged. The emphasis in intramural sports is placed on playing the game within the spirit of the rules and with respect for those participating.
These guidelines should assist team in reinforcing a sportsmanlike atmosphere:
Expected Conduct
§ Participants and spectators are expected to behave in a cooperative, positive manner, which contributes to the philosophy of friendly competition.
§ Teams are responsible for the conduct of members and spectators before, during, and after any Intramural competition.
§ It is the responsibility of each team to cooperate in a respectful pleasant manner to all Intramural Sports Staff (including officials and scorekeepers.)
§ It is the responsibility of each team to control all participants of their respective teams and any person who is cheering for the team.
Misconduct (Unsportsmanlike)
§ Team captains and coaches are responsible for the conduct of their players, and therefore are subject to the same disciplinary actions as their players.
§ In cases where the responsible team member cannot be identified, the team captain will be assessed the appropriate sanctions.
§ Vulgar, obscene, abusive, derogatory, intimidating and demeaning comments or gestures will NOT be tolerated. Such comments and gestures create a hostile environment, generate ill will, place unnecessary pressure on players, and contribute to a negative Intramural Sports experience.
§ All acts of physical aggression including fighting, pushing, shoving, kicking or any other attempt to injure another person, are totally unacceptable responses in any area of Intramural Sports.
§ Any comments, signs, jokes, remarks, or gestures intended to threaten or intimidate any other person are forms of verbal aggression, which are equally inappropriate and will be disciplined accordingly.
§ The consumption or possession (or the scent) of any type of alcoholic beverage before, during, or after a game is not allowed.
§ The misconduct of one team member can cause a team to be disqualified from a league.
Spectators
§ The role of spectators is to provide support and encouragement, which will be beneficial to the participants, the game and the program. Spectators must remain in designated areas and not encroach on the playing area.
§ Spectators violating these guidelines or exhibiting Unsportsmanlike conduct will be asked to leave and may be assessed additional sanctions with Student Judicial Affairs, the City of Phoenix Police Department, or the Lincoln Family Downtown Phoenix YMCA.
§ Team captains or teams can be penalized for the actions of their spectators.
Team Sportsmanship Rating
The rating system is designed to rate teams, not individual conduct. A team is responsible for the actions of the individual team members and spectators related to their team. The designated game captain is responsible to calm difficult situations and to restrain troubled teammates. Intramural officials and/or supervisors shall determine acceptable and unacceptable team ratings. The Intramural Advisory Committee will determine season ending ratings. They also reserve the right to review any rating given to a team. There are four different team ratings which are; Outstanding, Acceptable, Unacceptable and Season Ending. The basic qualifications are as followed with the right to give any team any of the four ratings at any time:
Outstanding
§ Demonstrate a willingness to contribute to a sportsmanlike atmosphere.
§ Show control over their actions and omissions.
§ Follow all game rules in both spirit and intent.
§ Who commit fouls that are accidental and are not to intimidate or gain advantage.
§ Have NO unsportsmanlike penalties.
Acceptable
§ Team members cooperate with and demonstrate good sportsmanship toward team members, spectators, and Intramural Staff.
§ Team captains exhibits control over their team and spectators, converses reasonably and rationally with officials about rule interpretations/calls and cooperates by providing information requested by and staff member.
§ Team members accept judgment decisions made by the officials during the contest.
§ No player/spectator ejections occur before, during, or after the intramural contest.
§ Respect shown for Intramural facilities and equipment
Unacceptable
§ Player/spectator ejections occur before, during, or after the intramural contest.
§ Technical fouls for unsportsmanlike conduct and/or multiple unsportsmanlike penalties given.
§ Participants/spectators complain about official's decisions and/or show dissension. Complaints may be voiced verbally or non-verbally.
§ Arguing between opposing teams/spectators may also lead to an unacceptable rating.
§ Team captain does not control their team or spectators, converses in a dissenting manner with officials about rule interpretations/calls and does not cooperate of provide information requested by any intramural official/staff.
§ Team members that do not meet eligibility requirements for participation.
§ Any participant who plays under an assumed name.
§ Public indecency or obscenity.
§ Individuals/teams playing after the consumption or suspicion of consumption of alcohol/drugs.
§ Verbal or physical abuse AND/OR the THREAT OF, by participants/spectators in the form of fighting, baiting, and/or wrestling with an opponent before, during, or after an intramural contest.
§ Any threatening behavior towards an intramural employee at any time.
§ Damage/destruction of facilities/equipment.
§ Any other violations of ASU policies and procedures that violate the Student Code of Conduct.
Consequences for Unacceptable Ratings
§ The team is suspended until captain meets with the Intramural Advisory Committee. The captain shall be held responsible to initiate the meeting in a timely manner to ensure availability of the committee.
§ Regardless of the length of the league, TWO UNACCEPTABLE ratings will equal a season ending rating and the team automatically be dropped from any further competitions.
§ If necessary, a Student Judicial complaint will be filled out on teams/participants that violate the Student Code of Conduct.
§ If necessary and not an ASU student, other actions can and will be taken to Phoenix Police Department.
Appeal of a Team Sportsmanship Rating
§ Only a SEASON ENDING rating can be appealed by the captain of the team.
§ A written appeal must be filed within 48 hours of the rating with the paid $20 dollar receipt attached to the paper. If upheld, the $20 will be returned in a timely manner to the captain. If the appeal is not granted, the $20 will go to the Intramural Program.
§ During the appeal process, the burden of proof shifts from the Intramural Program to the Team Captain. IT IS NOT A HEARING.
§ The process is a review of the record of the incident(s) and reasons for the season ending behavior. Teams will remain dropped from any further competition during the appeal process. Acceptable reasons for an appeal are; new information concerning the contest becomes available, and/or the sanction is too severe for the offense.
Team Conduct Resulting in a Forfeit
In addition to the team sportsmanship rating system, the following team behavior will result in a game being immediately stopped and FORFEITED (regardless of score or time remaining):
§ Excessive technical fouls and/or unsportsmanlike conduct penalties.
§ Failure of ejected participant and/or spectator to leave the vicinity within the allotted five minutes or retruning to the vicinity during or after the game. A player cannot return for the second game when back to back game are scheduled.
§ The team is confirmed to be using an ineligible player.
§ Any participant and/or spectator other than the designated captain, leaving the team area to join in on a situation in the game. A person's intentions are irrelevant.
§ Failure of a captain or team to provide required information to the Intramural Program.
§ Any inappropriate behavior following the forfeiting of a game could lead to a season ending rating. Serious on-site situations will also result in initiating involvement of the Campus Police or Phoenix Police and the referral to Student Judicial Affairs.
Individual Player Conduct
When unsportsmanlike conduct is demonstrated by an individual, it is the practice of intramural sports to remove the individual from the environment (Ejection). Ejections are intended to return the playing environment to conditions consistent with the philosophy discussed above.
Ejection Policy of an Individual
An ejection carries a MANDATORY SUSPENSION from all intramural activities in any capacity. Participants may apply for reinstatement the next business day by contacting the Intramural Office and setting up an appointment. Any player/spectator/coach ejected from a contest must:
§ Leave the facility (out of sight and earshot) in a timely manner. Failure to do so may result in a forfeit win for the opposing team.
§ Shall be automatically suspended. To be reinstated, the ejected participant must come in and speak with the Intramural Advisory Board before the ejected participant can play in their next game.
§ Cannot play for any other team they are currently on.
§ Any participant or spectator who physically contacts an opponent during a display of anger in an intramural contest will be automatically suspended from any further intramural competition. Additional restrictions may be imposed.
§ Agree to probation terms for the rest of that sport season and possibly longer.
§ Cannot participate in extramural events.
Misconduct by Intramural Staff
When participants experience displays of conduct by Intramural Sports employees that are inconsistent with the philosophy stated above, the following procedure should be followed:
1. Contact Intramural Sports Administration the next business day to formally file a complaint.
2. Complaints must be filed with the SRC Administrative Staff.
3. Fill out an incident report form detailing the allegation.
4. Be prepared to answer any questions from the Administrative Staff.